FeedBoss Documentation

LinkedIn Team Approval Workflow Management

Manage team collaboration with LinkedIn approval workflows. Submit posts for review, request changes, and ensure brand consistency.

Ensure content quality and maintain brand consistency with FeedBoss’s team approval workflow. This feature allows team members to submit posts for review before they are published.

IMPORTANT

The Approval Workflow is available only on the Agency Plan or during an active Titan Trial.

Roles & Permissions

The approval workflow depends on the user’s role within the workspace.

PermissionOwnerAdminMember
Create Drafts✅✅✅
Submit for Approval✅✅✅
Approve Posts✅✅❌
Request Changes✅✅❌
Reject Posts✅✅❌
Publish Directly✅✅❌
Scheduled Posts✅✅❌*

Submission Flow (For Members)

  1. Create Post: Draft your LinkedIn post using the editor.
  2. Submit: Instead of a “Publish” button, Members will see a Submit for Approval button.
  3. Status: The post status changes to Pending Approval.
  4. Notification: Admins are notified of the new submission.

Review Flow (For Admins/Owners)

Admins can manage submissions from the Approvals page or directly from the My Posts board.

Actions

  • Approve: The post is approved and can be scheduled or published immediately.
  • Request Changes: Send the post back to the member with feedback. The status changes to Changes Requested.
  • Reject: Permanently reject the post. You can provide a reason for the rejection.

Giving Feedback

When requesting changes or rejecting a post, you can add a Note to explain your decision. This note will be visible to the member in the post details and email notification.

Kanban Workflow

The My Posts board features a strict, forward-only workflow to ensure content integrity.

Status Columns

  1. Drafts: Initial creative space.
  2. Pending Approval: Submitted posts waiting for review.
  3. Changes Requested: Posts returned by admins for editing.
  4. Approved: Posts ready for publishing or scheduling.
  5. Scheduled: Posts set to go live at a future date.

Allowed Transitions

  • Draft → Pending Approval (Submit)
  • Pending Approval → Approved (Approve) OR Changes Requested (Request Changes)
  • Changes Requested → Pending Approval (Resubmit)
  • Approved → Scheduled (Schedule)

NOTE

Posts cannot be moved backward (e.g., from Pending back to Draft) to preserve the audit trail and prevent accidental publishing of unapproved content.

Approval History

Track the full lifecycle of a post in the Approval History tab on the Approvals page.

  • View who submitted, approved, or rejected a post.
  • See timestamps for each action.
  • Review past feedback and rejection notes.